Standing Rules

Adopted: April 20, 2002; Revised: October 23, 2006; Further revisions proposed December 15, 2022 but not yet adopted. Strikeout text is still valid.Italics are not yet in effect.

The following tasks are performed by the club officers to ensure that the mission of the Fish Club is successfully completed in accordance with the By-Laws.

Each proposed elector candidate to office shall be fully informed of the duties of the office by the Nominating Committee prior to acceptance to serve if elected.

  Key:     Skipper     Navigator     Purser     Volunteer     Board
  1.  SCoordinate dinner dates (always the second Friday of the month), times, and menus with the Caterer at the Bay View restaurant. Schedule the room reservations a year in advance.
  2.  SBChristmas dinner and ladies night held on the second Saturday in December: Coordinate arrangements with members of the Board.
  3.  SDinner menu: September through May — Nine Fish Dinners — Select fish for the dinner depending upon availability and price. Coordinate menu with the Caterer. One dinner should include Fish Balls.
  4.  SVPrepare monthly dinner invitation via email. : Include announcements / Speaker Bio and picture or Member Bio and picture.
  5.  SVDinner invitations: Stuff envelopes, address, stamp and mail 12 to 14 days before each event. This rule has been deleted.
  6.  SVTelephone follow-up: Call members on Tuesday/Wednesday and ask if they will attend the dinner on Friday. Report the number planning to attend the dinner to the caterer at the Bay View Restaurant on Wednesday morning. If it
rains, 10% of the members will not show for the dinner.
This rule has been deleted.
  7.  SNPNorwegian Beer: Deliver to the Bayview restaurant the day before the dinner and place in the cooler. This rule has been deleted.
  8.  SDinner program: Prepare an agenda for each evening’s event.
This rule has been deleted.
  9.  SMake up table seating assignments. Eight numbered tickets for each table. This rule has been deleted.
10.  SNPRaffle / Door Prizes – select and buy prizes. This rule has been deleted.
11.    S  NDinner Preparation: Set up table decorations, Norwegian flag etc., pour aquavit and coordinate dinner arrangements with the venue manager i.e. overhead projector audio-video equipment etc.
12.    S  PAfter dinner audit the bill, agree on number of dinners served with the club venue manager, then pay the club manager for the dinner with cash on hand and check for the remainder.
13.  SVSpeaker’s program: Locate, contact and schedule speakers – request Bio. and picture for printing on the backside of the dinner invitation. Send thank-you to the speaker afterward.
14.  SBStationery, envelops, mailing labels and stamps: Order supplies as necessary.
15.  SBLogo, hats, decals etc. order and sell at each dinner. This rule has been deleted.
16.  SNPPurchase Norwegian beer in advance and in 10 case lots if possible. This rule has been deleted.
17.  SNP  Purchase Linia Linie Aquavit by the case when possible. One ounce plastic glasses may be purchased at “Smart and Final”.
18.  SBMaintain Membership Database: Name, address, telephone number, e-mail, etc.
19.  SPAnnual dues: Notify members that dues are payable on January 1 of each year. Collect dues at the January and February dinners between September and December.
20.  SBRoster: Publish annually after dues are collected. Print out a telephone listing each month for those who make the follow up telephone calls.
21.  SBMembership is limited to 60 members. 60 members is the maximum number the restaurant can serve in any one room. This rule has been deleted.
22.  SBMembership: Encourage recruitment of new members to replace those that leave. This rule has been deleted.
23.  SBMembership application – Found at the bottom of the Statement of Purpose is printed on reverse side.
24.  SPOrder name tags for new members and replacement tags as necessary. Name tags shall be provided to all members.
25.  SVWebsite: Webmaster to keep website current.
26.  SFather and Son Dinner is usually scheduled in February meeting is designated as ‘Ladies’ Night’.
27.  SBAdvertising: Yes, selectively. At Christmas time in Western Viking and Norway Times. This rule has been deleted.
28.  SBPublic Relations: Yes, keep the name in the forefront of the Norwegian American Community. This rule has been deleted.
29.  SBClub Image: Yes, a positive one at all times. This rule has been deleted.
30.  SExternal Relations: Coordinate with Dr Oddvar Hoidal, Presidents of Valhall Lodge, and the other Lodges, and House of Norway. This rule has been deleted.
31.  SBClub History: Maintain an historical file of pictures, invitations, speakers, Tusen Takk awards etc.
32.  SVOnce per year the Skipper shall have an Audit Committee formed consisting of 3 members of the Fish Club who are not on the Governing Board. The Audit Committee shall audit the financial records and club assets and shall review operational compliance with the club’s documents. The Audit Committee shall present a report to the Fish Club upon completion of the audit.